Want to just get started? Click here to sign up for DreamHost and create your free business email today.
When you want to portray professionalism in your small business or organization’s digital footprint, having an email address that ends in Gmail.com is not the best way to do it.
Fortunately, when you already own a website domain, you have the ability to begin sending emails that come from JaneSmith@MyWidgetBusiness.com, rather than JaneSmith@Gmail.com.
Depending on the subscription tier you are using for your domain hosting, you perhaps can even create a business email address for free that uses your domain name.
We’ll discuss the best ways to create a free business email address through an email hosting provider, using DreamHost as our example.
The Top Email Hosting Providers to Create a Free Business Email
When you subscribe to an email hosting provider with a monthly charge, you are paying for email hosting for your business. However, you also potentially can receive a free business email address as part of certain domain hosting subscriptions. DreamHost, for example, offers both domain hosting and WordPress hosting options that include free business email management.
You can read our full reviews of each email hosting provider here.
3 Steps to Create a Free Business Email
Once you have your domain in place, creating your free business email address is a pretty easy process. We will be using a DreamHost account in our examples for building your free business email address, but you can use a number of different domain hosting clients to perform this process.
- Sign Up for a Hosting Plan
- Set Up Your Custom Business Email
- Check Your Email
The Easy Parts of Creating a Free Business Email
The process of creating a free business email address itself doesn’t require…
Want to just get started? Click here to sign up for DreamHost and start encrypting your email today.
As a small business, keeping your data secure is an ongoing battle, especially when you must send sensitive information via email.
When you want to make certain that an unintended person does not intercept this information, you can encrypt your email messages.
Use the following steps to encrypt your email, whether you are using an email hosting provider or you are sending messages from your hosting domain’s email address through Gmail.
The Top Email Hosting Providers to Encrypt Email
For small businesses and entrepreneurs, using an email hosting provider is a great way to create an email address with your own domain name in it. You may be able to encrypt the messages through your email host, or you can link your Gmail address to your email host and encrypt the messages through Gmail (if you are using Google Workspace).
You can read our full reviews of each email hosting provider here.
3 Steps to Encrypt Email
Even when using an email hosting provider, you can send messages through your Gmail account using your business domain’s email address by linking them together. We will focus on discussing how to encrypt email through Gmail for this reason, rather than explaining the encryption steps required for each individual email hosting provider.
The Easy Parts of Encrypting Email
We would not call the process of encrypting email particularly easy, as it requires multiple steps to make the process work. But it does offer quite a few benefits.
Assured protection: When you can send important information via an encrypted email, you can be certain that the information will not fall into the wrong hands. Once you work through the process of encrypting…
Want to jump straight to the answer? The best VoIP phone systems for most small businesses are Nextiva or RingCentral.
Voice over internet protocol (VoIP) phone systems make calls over the internet instead of a traditional landline. It simplifies the phone system in a traditional office, and allows remote workers to make calls wherever they have internet access.
Top 10 Best VoIP Phone Systems in 2022
- Nextiva – Best overall (For a limited time get 25% off, plus a free phone, when you sign up using our link!)
- RingCentral – Best no-hardware solution
- Ooma – Easiest to set up for smaller businesses
- Phone.com – Most affordable VoIP system for simple needs
- Grasshopper – Best for using your personal device for business
- Vonage – Best VoIP service for specific needs
- 8×8 – Best for international calling
- GoToConnect (formerly Jive) – Best bang for your buck
- 1-VoIP – Best for switching VoIP providers to save money
- Mitel – Most scalable VoIP phone solution
Below you’ll find in-depth reviews of the services I recommend. After the reviews, there’s a buying guide that explains what I was looking for to rate the top products and the criteria you can use to assess what will work best for you.
Keep reading to find a VoIP solution that saves money and delivers a better experience for employees and clients alike.
Nextiva — Best Overall
- Starting at $14.95 per month
- Affordable to upgrade
- Unlimited calls
- Free local & toll-free number
Want to just get started? Click here to sign up for Sprout Social and start using Instagram for business today.
Using Instagram for business today is a necessity.
Influencers are building their brands on the platform, while small and big businesses are leveraging it to reach new audiences to get more sales.
But just like any other business, launching and managing a business on Instagram can be daunting.
Today, I’ll show you a step-by-step rundown of using the social media platform to launch and grow your business.
The Top Social Media Marketing Software to Use Instagram for Business
Want the easiest way to grow your business on Instagram? Use social media marketing software that helps you enhance your online presence and manage content on the platform.
- Sprout Social – Best for Learning Your True Brand Perception
- Hootsuite – Best All-in-One for Posting on Multiple Platforms
- Later – Best for Planning and Scheduling Features
- SocialPilot – Best for Small Teams Managing Multiple Accounts
- Agorapulse – Best for Streamlining Messaging
You can read our full reviews of each social media marketing software here.
6 Steps to Use Instagram for Business
Here’s how you can use Instagram for business:
- Create an Instagram Business Account
- Develop an Effective Instagram Strategy for Your Business
- Optimize Your Instagram Profile
- Share High-Quality Content
- Engage and Grow Your Audience
- Measure Success to Make Adjustments
The Easy Parts of Using Instagram for Business
With the right strategy, you can take your business to a whole new level on Instagram.
It’s a low-cost and highly effective medium to increase brand awareness, thanks to its 1 billion-strong user base. Plus, the visual-centric nature of the platform creates familiarity with your brand‘s presence, imprinting it on the mind of…
Want to jump straight to the answer? The best content management system for most people is WordPress or Wix.
Content management systems (CMS) make it possible to manage and publish content on the web. Without a content management system, you’d need to learn how to code in order to build a website and publish content online.
But most CMS platforms enable users to create a website without writing code. There are plenty of content management systems on the market for people of varying technical skill levels—and we’ll review all of them below.
The Top 10 Best Content Management Systems
I’ve been managing web content for more than a decade. After extensive research and first-hand experience using every CMS under the sun, I’ve narrowed down the top ten content management systems for various use cases.
WordPress— Best Overall Content Management System
- Free CMS platform
- 55,000+ plugins
- Fully customizable
- Perfect for content-heavy sites
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More than one-third of the entire Internet is powered by WordPress. This platform is the most popular content management system in the world. It’s trusted by 60+ million people across the globe.
For beginners and experienced users alike, WordPress has all of the tools you need to create, edit, manage, and publish content on the web.
As a free and open-source CMS, WordPress can be customized to meet the needs of any type of website. Just browse from 55,000+ plugins to add functionality to your site.
Want to jump straight to the answer? The best inbound call center services for most people are RingCentral or Nextiva.
Call center services are essential if you receive a high volume of inbound calls from customers and are worried you won’t get back to everyone. Utilizing a call center service is the easiest and most cost-effective solution for managing all incoming calls.
The Top 5 Best Inbound Call Center Services
- RingCentral – Best all-in-one call center solution
- Nextiva – Best call center service for performance analytics
- Go Answer – Best service for high-volume calls
- TeleDirect – Best customizable call center solution
- SAS – Best call center for outsourcing tech support
After reviewing dozens of inbound call center services on the market today, we narrowed it down to the top five best call center services for improved communication management. Continue reading to learn more about which option is right for you.
RingCentral – Best All-in-One Call Center Solution
- Omnichannel routing
- Gamification for productivity
- Comprehensive reporting
- Integrates with popular CRM
Try for free
RingCentral is an excellent call center service that provides immediate and helpful customer support from anywhere. With its exclusive omnichannel feature, RingCentral can help you speed up your service and keep your agents productive through an all-in-one platform.
RingCentral offers advanced omnichannel routing that allows you to speed up your calling service through smoother operations. With omnichannel routing, you can reroute inbound calls based on capacity, availability, and custom rules you define—and connect your agents with customers on their channels of choice. Rerouting helps optimize your productivity, as RingCentral allows you…
Want to jump straight to the answer? The best ecommerce fulfillment service for most people is ShipBob or Red Stag Fulfillment.
Warehousing, packaging, and shipping orders to customers on your own is tough to manage at scale. Ecommerce fulfillment services solve this problem by handling these tasks on your behalf.
Outsourcing ecommerce fulfillment ensures that orders get to your customers quickly and efficiently—saving you time and money. This gives you an opportunity to focus on other areas of your ecommerce business that will set you up for exponential growth.
The Top 5 Best Ecommerce Fulfillment Services
Whether you’re starting a new ecommerce site or you’ve been selling online for years, this guide will help you find the best ecommerce fulfillment services for your unique needs.
ShipBob — Best Ecommerce Fulfillment Platform
- Two-day shipping
- D2C and B2B fulfillment
- Omnichannel support
- International fulfillment
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ShipBob is an omnichannel ecommerce solution that’s trusted by over 7,000+ online businesses. They boast a 99.95% fulfillment accuracy rate and make it easy for brands to scale operations.
As an end-to-end fulfillment provider, ShipBob helps distribute your inventory across its network of fulfillment centers to ensure products are shipped faster and at a lower cost to you. They have global supply chain and fulfillment solutions across the US, Canada, UK, EU, and Australia.
In addition to its exceptional fulfillment services, ShipBob’s web-based fulfillment platform makes it stand out from the crowd. This easy-to-use portal has everything you need to manage your fulfillment needs from a single source of truth.
You can use the platform to track real-time inventory levels from any location and get…
Want to jump straight to the answer? The best help desk ticketing system for most people is Zoho Desk or Freshdesk.
Helpdesk ticketing software is an essential extension for many businesses, especially for those handling a high number of customer inquiries. Helpdesk ticketing systems can help you manage customer issues without needing an entire call center.
The best helpdesk software will allow you to create a seamless workflow with omnichannel support and self-service options, no matter the industry.
The Top 5 Best Help Desk Ticketing Systems
After reviewing dozens of help desk ticketing systems on the market today, we narrowed it down to the top five best systems for increased customer support. Continue reading to learn more about which option is right for you.
Zoho Desk – Best Omnichannel Ticketing System
- Customizable self-service portal
- Context-aware ticketing system
- One-click ticket assign
- Zoho HQ live dashboard
Try for 15 days free
Trusted by more than 50,000 businesses, Zoho Desk is the best help desk ticketing system for most users. With comprehensive omnichannel software, Zoho Desk can help you interact with customers and build loyalty from any platform.
With an intuitive interface and user-friendly features, Zoho Desk takes its multi-channel support to the next level. If you struggle to handle customer conversations or frequently miss high-priority issues, Zoho Desk can help you collect tickets from different channels and organize them in one place.
Zoho Desk supports tickets through email, social media, live chat, telephony, and webform. Zoho Desk combines all of the channels into one easy-to-use ticketing tool, where you can manage and respond to all customer inquiries.
Want to jump straight to the answer? The best automated answering service for most small businesses is VoiceNation or SAS.
Small businesses have limited time, and answering customer calls yourself takes your attention away from actually running the business. The problem is that diverting calls to voicemail often gives off the wrong impression.
Automated answering services can help and allow you to receive calls and relay messages, all with that personal touch. Below we’ve assembled the best automated answering services that money can buy.
The Top 5 Best Automated Answering Services
- VoiceNation — The Best for Immediate Activation
- SAS — The Best Call Receptionists
- Davinci — The Best for Administrative Task Assistance
- Ruby — The Best Mobile App
- BPO American — The Best Customizable Service
Those are our top picks for the best automated answering services. Let’s take a closer look.
VoiceNation — The Best for Immediate Activation
- Instant activation service
- Account manager on all plans
- Mobile app for portable management
- Easy custom call scripting
Try for 7 days free
VoiceNation is the ideal answering service for small businesses that need to get up and running as quickly as possible.
VoiceNation stands out because it can start taking calls as soon as you finish the sign-up process. There’s no need to wait 24 hours like other answering services commonly require—you simply start using it.
Instant activation is just one part of the attractive offer, though, and all VoiceNation plans include an account manager available when you need them. There’s also message delivery by voicemail, email, or text, a complete mobile app to…
Want to jump straight to the answer? The best online backup service for most people is IDrive and Backblaze.
Finding a reliable online backup service for business or professional use isn’t a choice to be made lightly. If and when the worst occurs—hardware failure or accidental deletion—the peace of mind that comes with a secure online backup is invaluable.
However, finding the right online service that lets you back up all your data in a remote location is a challenging task, especially with so many online backup options out there. Today, we’ll look at the best online backup services you can rely on to protect your business data.
The Top 5 Best Online Backup Services
Let’s look at why we chose these five backup services over their competitors.
IDrive — Best for Unlimited Devices
- Back up from unlimited devices
- Fully automated backup process
- Save files locally and in the cloud
- Convenient iOS and Android apps
Try for free
IDrive supports online backups for (nearly) unlimited platforms and servers and is easily accessible from Mac, Linux, and Windows operating systems. You can back up all the databases and servers for as many computers and mobile devices as you want.
It’s this versatility and flexibility that makes IDrive my top choice for the best online backup services.
You get an easily manageable dashboard with a simple interface that lets you see how much storage you have left. Use search options to find files and set up backup intervals. As IDrive’s backup process is automated, your data will be ready to back up as soon as you create an account. You…